Position Highlights: Terms: Full-time, Permanent
Starting Salary: Commensurate with experience
Apply by: February 22, 2025
Start Date: March 1, 2024 (negotiable)
Number of positions: 1
Working Environment: Virtual, from a home office within Canada

About CAIS
Canadian Accredited Independent Schools (CAIS) is the national organization for exemplary independent schools. The small CAIS team of nine works remotely to support accreditation, research, professional learning, and networking for schools across Canada and Bermuda.

We take great pride in offering top-level programs and support to member schools, so we are searching for a self-motivated team player with a strong work ethic, a keen eye for detail, and exceptional communication skills to help support the success of our small and flexible team.

Summary of the Position:
Reporting to the Executive Director, the Projects and Office Coordinator will help the CAIS team meet their objectives through project management and general office support, including financial support (accounts payable/receivable). The Coordinator administers and oversees various IT and software tools (Adobe, Dext, GSuite, Quickbooks, Plooto, RingCentral, Slack, Wicket, Zoom, Asana or Monday.com) to help the team meet the strategic objectives of CAIS, promote its vision, mission, and values, and uphold its brand and standards. The successful candidate will balance strong financial/technical skills with a high EQ to support a very efficient and close-knit remote team.

Position Responsibilities:
The Project and Office Coordinator role at CAIS has three distinct but interconnected areas of responsibility:

IT Administration for Adobe, Microsoft, Google, Slack, Wicket, Zoom, and other software used by the organization for smooth productivity, as well as oversight of data privacy and security.
CAIS Office and Projects Support, including staff onboarding, training, project management software, staff meetings and retreats, and ensuring department budgets are planned and followed.
Member Financial Support for our contract accounting service. This includes supporting our external bookkeeping and accounting firm and acting as a go-between for the firm and our client schools, sponsors, partners, and volunteers. This role also includes supporting our auditors and preparing tax paperwork.
This position is primarily remote (candidates from across Canada are invited to apply) but will occasionally require travel within North America. Some weekend work is required.

CAIS is strongly committed to diversity within its community and welcomes applications from individuals in Canada who identify as members of Indigenous and racialized communities, 2SLGBTQIA+, persons with disabilities, or others who may contribute to further diversification of ideas. CAIS operates as a virtual workplace with team members collaborating from home offices across Canada. Regardless of physical location, CAIS employees are expected to follow Ontario ESA (2021) guidelines for employee workplace environments, including all organizational rules, policies, and procedures. Full-time CAIS employees receive retirement support and can participate in a comprehensive employer health and dental benefits program after a three-month probationary period.

Specific Accountabilities Include:

Maintaining IT and database services/support for the organization
Facilitating the use of project management software to ensure cohesion and alignment between CAIS departments
Acting as the data privacy officer for the organization
Collaborating with staff to ensure adherence to department budgets and timely processing of payables/receivables
Organizing remote and in-person staff meetings and retreats to support CAIS goals
Serving as the point person for insurance, tax, and audit services
Acting as the primary contact for financial inquiries from schools and partners
Maintaining positive working relationships with partner organizations
Skills, Experience and Attributes Include:

Minimum 3 years of experience in areas aligned with the role, preferably in a not-for-profit or education setting
Strategic thinking, initiative, and self-discipline in a virtual workplace
Project management expertise, including budget forecasting, prioritizing, attention to detail and accuracy, and meeting tight timelines
Proficiency in IT administration, financial software (e.g., Quickbooks, Dext, Plooto) as well as Google-based programs (G-Suite), including spreadsheets and cloud-based project management software
Excellent interpersonal skills, professional manner, and a customer-service orientation
Superior communication, writing, and editing skills
Proficiency in generating, analyzing, and interpreting data in a tech-driven setting
How to Apply:
Interested applicants who are currently eligible to work in Canada should forward a cover letter and resume to [email protected] by February 22, 2025. We are actively engaged in building a more diverse community and encourage all qualified applicants to apply. If you are unsure and want to know more, please email us. Pursuant to the Accessibility for Ontarians with Disabilities Act, if you require accommodations at any time throughout the application process, please contact [email protected] prior to the closing date so the appropriate arrangements can be made.

Thank You for Your Interest:
We appreciate all applicants and thank you for your interest in CAIS. Please note that only candidates selected for an interview will be contacted. To learn more about our organization, please visit us at cais.ca