Coordinator – Summer Overnight Camps 

External Programs Department 

Summer Camp: Jun 2 – Aug 18, 2025 

One of our core values at St. Michaels University School is respect. With this in mind, we acknowledge that our school rests in the heart of Straits Salish territory, a living culture with its own rites, ceremonies, and unfolding history. We honour the Esquimalt, Songhees, and W̱SÁNEĆ peoples – whose homelands we share and whom we recognize as our neighbours.  

St. Michaels University School’s External Programs Department offers an array of educational enrichment programs for all students. During holiday periods (winter, spring, summer breaks), the programs provide a learning experience for students aged 5-16 that emphasize skill development, cooperation, participation, and fun.  

The Position: 

Every summer, SMUS delivers exceptional overnight camps designed for youth aged 13-16. Our camps include programs in leadership, engineering, game development, ethical hacking, music and sports.  

Under the direction of the Director of External Programs, the Coordinator – Summer Overnight Camps delivers a welcoming, respectful and fun experience for campers, and implements the policies and procedures to ensure the smooth operation of all summer boarding camps.  

This position is responsible for supporting the day-to-day operations of our overnight camps, including ELL program support, pre-arrival preparation, document collection, airport transfers, student orientation, and farewell celebrations. The successful applicant will be a self-starter who is motivated, organized, and capable of creating a positive sense of belonging for all participants, volunteers, and staff. 

Dates of Work: 

June 2 – Aug 18, 2025: 35 hours per week 

Responsibilities include: 

Supervises and supports ELL teachers and finds substitute teachers if needed. 
Prepares and distributes weekly class lists, student reports, certificates. 
Coordinates lunch times for all camps and provides lunchtime supervision. 
Prepares and administers the ELL placement testing. 
Works with the campers to choose a volunteer placement.  
Prepares and leads the welcoming orientation and farewell celebrations. 
Monitors class attendance and ensures students are attending class.  
Enrolls students in medical insurance policy.  
Coordinates and prepares weekly student awards.  
Addresses and resolves student concerns with their program.  
Coordinates airport transfers with the Manager of Transportation Services.  
Plans and schedules class visits to the Campus Shop. 
Records accidents and incidents in google form and follows up with the Director of External Programs. 
Collects and tracks the required information such as visa information, entrance requirements, medical information, swimming ability, and flight information from participants. 
Purchases materials and supplies needed for the department.  
Attends weekly meetings with the Director and administrative team. 
Undertakes such duties as may become necessary to ensure the successful running of the camps.  
The successful candidate will have the following skills, background and interest: 

Completed or enrolled in relevant post-secondary education such as Business, Recreation, or Education. 
Three years of related experience in program development and delivery. 
Excellent customer service and interpersonal skills and the ability to communicate effectively, both orally and written, with internal and external customers. 
Ability to be tactful, demonstrate excellent judgment, and work as a positive and collaborative team member. 
Enthusiastic, energetic, a self-starter and the ability to work independently. 
Organized with the ability to work under deadlines with conflicting demands. 
Experience using Outlook, Word, Excel, PowerPoint. 
Valid First Aid certificate. 
Pay Range: 

Hourly pay range: $25.68 – $30.21 

Criminal Record Check: 

Must pass and maintain a clear Solicitor General criminal record check for the purpose of working with children. 

Application Details: 

Please apply by 2:00 pm Friday, February 21, 2025. 

About St. Michaels University School:  

 Located in Victoria, British Columbia, Canada, St. Michaels University School (SMUS) is a Junior Kindergarten to Grade 12 day and boarding school with a global reputation for academic excellence.  

 Our students from over 30 countries all over the world have opportunities in academics, athletics, arts, leadership, service and outdoor education, and are inspired by an extraordinary staff committed to character growth and preparing students for what lies ahead in life. The school’s Mission shapes these endeavours: Our school seeks the excellence in all of us, with passion and compassion. We are a community shaped by the pursuit of truth and goodness, providing outstanding preparation for life. 

 At St. Michaels University School, we seek to employ and empower individuals who wish to forge impactful relationships and careers that place our students at the centre. We firmly believe that expanding our diversity while adjusting our practice will lead to becoming the community we envision – a place where staff and students share a sense that they fully belong.