Coordinator, HR

Full-time Continuing Contract

2024 – 2025

Crofton House School offers a girl-centred learning environment for students from Junior Kindergarten to Grade 12. Here, students are motivated to strive for their best selves, embracing academic challenge and diverse experiences, guided by staff who know them and believe in them.

Bound by our belief in the power of girl-centred education, Crofton House School fosters a strong sense of community among educators, staff, students from Junior Kindergarten to Grade 12, and families. Here, everyone can contribute to the strength of our school– including you.

We offer extensive professional development opportunities, competitive compensation and a comprehensive benefits package. Our 10-acre campus provides modern facilities, as well as beautiful outdoor spaces and a daily connection to nature.

We have an exciting opportunity for a highly organized and proactive HR Coordinator to join our dynamic team! In this key role, you will provide high-level administrative, systems, and project support, making a direct impact on our HR department’s success. Reporting to the Director of HR, you’ll play an integral part in essential HR functions such as recruitment, onboarding, employee data management, and overseeing the HRIS. You’ll be a vital resource, ensuring a seamless experience for both internal team members and external candidates.

This role is well suited for someone with prior experience as an executive assistant or strong background in administrative support, who thrives in a fast-paced environment and enjoys taking on new challenges. If you’re detail-oriented, an excellent communicator, and able to handle confidential information with discretion, this is the opportunity for you!

This role is eligible to work remotely up to two days per week after the successful completion of a three month probationary period.

Responsibilities:

Assist with the day-to-day operations of the HR Department
Work with the Director, HR on departmental goals and objectives
Assist with the implementation and delivery of HR programs and initiatives
System administrator for UKG (HR system)
Coordinate and support with the preparation, completion, distribution and filing of HR employee documentation (contracts, memo’s, employee confirmation letters etc.)
Assist with aspects of the full recruitment cycle i.e. posting positions, scheduling, phone screening, reference checks, etc.
Maintain and update employee data, ensuring accuracy and compliance with legal and school policies
Coordinate New Hire on-boarding process and maintain new hire site to ensure a smooth start for new hires
Support the analysis of HR employee data, metrics, and information to generate insights that will guide recommendations and decision-making
Ensure HR documentation flow and related records are maintained in accordance to internal control systems, and the requirements of the Ministry; track all TRB certification and criminal record check expiry dates
Collaborate with the Administrator, Payroll and Benefits to support the accurate processing of the employee cycle (new hires, offboarding, changes, etc.)
Respond to general employee inquiries and escalate issues as appropriate
Coordinate the compilation of documentation for Teacher Regulation Branch applications
Assist the Director, HR prepare for special events/projects such as career fair(s) and orientation day
Organize employee training programs as needed
Maintain HR calendar
Work with the Communications Department on internal communications, website content & updates pertaining to HR matters
Actively participate on the Joint Health & Safety Committee; schedule monthly meetings, take minutes
Process receipts and HR Visa for Accounts Payable and enter HR purchases into purchase order system
Provide lunchtime reception coverage for main switchboard
Establish a rapport with the whole school community
Other duties as required

Requirements/ Qualifications:

Knowledge of HRIS systems (UKG an asset); proficiency with the administrative set up and back-end platform structure of HRIS systems
Experience with Business Intelligence (BI) Reporting an asset
Extensive experience with the Google Suite and/or Microsoft 365
Strong verbal and written communication skills
Strong acumen in document control and system structures
Extensive administrative experience with ability to establish priorities, manage conflicting deadlines and respond with appropriate levels of urgency
Experience in managing high volume scheduling
Ability to adapt well to change, think ahead and anticipate issues
Exercise discretion in dealing with confidential and sensitive issues
A proactive approach to problem-solving and confident decision-making skills
Self-directed, willing to take initiative to implement improvements
Ability to work both as part of a team and independently=

Employment and Application Details:

This role starts on: ASAP

Compensation: Annual salary $65,000 – $72,000

Employees of Crofton House School receive competitive compensation and generous support for professional, educational and leadership development. Please note that applicants must be able to legally work in Canada.

Apply online at www.croftonhouse.ca/careers. We thank all candidates in advance. We will, however, contact only those selected for an interview. No phone calls, please. Please note that applicants must be able to legally work in Canada.

About Crofton House School

Crofton House School offers a girl-centred learning environment for students from Junior Kindergarten to Grade 12. Here, students are motivated to strive for their best selves, embracing academic challenge and diverse experiences, guided by staff who know them and believe in them.

Our approach supports the whole girl in her social, emotional, physical and intellectual development. Guided by the School’s values of courage, creativity and citizenship, students are able to discover and pursue their own paths, developing the confidence and capacity to thrive and positively influence the world around them.

Established in 1898, Crofton House has a long history of girl-centred education. Today, the School has over 900 students and almost 200 staff members learning, working and playing on our 10-acre campus in Vancouver.