Administrative Assistant, Facilities

Full-time Fixed-term Contract

October – January

Crofton House School offers a girl-centred learning environment for students from Junior Kindergarten to Grade 12. Here, students are motivated to strive for their best selves, embracing academic challenge and diverse experiences, guided by staff who know them and believe in them.

Bound by our belief in the power of girl-centred education, Crofton House School fosters a strong sense of community among educators, staff, students from Junior Kindergarten to Grade 12, and families. Here, everyone can contribute to the strength of our school– including you.

We offer extensive professional development opportunities, competitive compensation and a comprehensive benefits package. Our 10-acre campus provides modern facilities, as well as beautiful outdoor spaces and a daily connection to nature.

We are seeking a highly organized and detail-oriented Administrative Assistant to support our Facilities Team on a fixed-term basis to cover a medical leave. The Administrative Assistant will play a critical role in ensuring the smooth operation of the facilities team by managing administrative tasks, coordinating schedules, and providing project support. This position requires excellent organizational and communication skills, as well as the ability to handle multiple priorities in a fast-paced environment.

This role works out of our campus in Kerrisdale and is not eligible for remote work.

Responsibilities:

Provide general office administrative support, such as filing, answering phones, and greeting visitors
Coordinate with teaching staff – transportation for field trips, including bus and ferry scheduling
Coordinate with staff, trade and vendors – shipping and receiving
Establish a rapport with the whole school community
Other duties as required

Requirements/ Qualifications:

Previous experience in a fast-paced, professional work environment
Previous experience scheduling, arranging bookings/rentals etc.
A high degree of accuracy in database information entry and retrieval
Intermediate skills in Microsoft Office Suite (MS Word, Excel, PowerPoint) and Google suite
Knowledgeable in the use of Google applications including Google Drive and Gmail
Strong organizational and time management skills
Excellent written and oral communication skills
Strong interpersonal skills and collaborative working style
Ability to adapt well to change,prioritize and multitask
High level of professionalism, with an ability to work autonomously with minimal supervision
Ability to work evenings and weekends on the rare occasion
First Aid certification an asset
Ability to work both as part of a team and independently

Employment and Application Details:

This role starts on: ASAP

Compensation: Annual salary $45,000 – $55,000

Employees of Crofton House School receive competitive compensation and generous support for professional, educational and leadership development. Please note that applicants must be able to legally work in Canada.

Apply online at www.croftonhouse.ca/careers. We thank all candidates in advance. We will, however, contact only those selected for an interview. No phone calls, please. Please note that applicants must be able to legally work in Canada.

About Crofton House School

Crofton House School offers a girl-centred learning environment for students from Junior Kindergarten to Grade 12. Here, students are motivated to strive for their best selves, embracing academic challenge and diverse experiences, guided by staff who know them and believe in them.

Our approach supports the whole girl in her social, emotional, physical and intellectual development. Guided by the School’s values of courage, creativity and citizenship, students are able to discover and pursue their own paths, developing the confidence and capacity to thrive and positively influence the world around them.

Established in 1898, Crofton House has a long history of girl-centred education. Today, the School has over 900 students and almost 200 staff members learning, working and playing on our 10-acre campus in Vancouver.