Executive Assistant to the Principal, Junior School

Junior School 

Full Time – Regular Contract 

Starting June 2025 

About York House School
It all began on the corner of Granville and 28th where seven fearless women welcomed 17 students to the very first York House School in 1932. Nearly a century later, thousands of students have found their unique path and purpose at YHS. Our School has since grown into one of Canada’s leading independent schools for girls. Nearly a century later, thousands of students have found their unique path and purpose with us. Today, we serve approximately 700 students from Junior Kindergarten to Grade 12.

At York House School, our Vision is clear: seeing the world as it is, and imagining what it could be, we aspire to create a transformational experience for students who are empowered to reshape the future.

Our Mission

We are dedicated to creating an environment that elevates the mind, celebrates uniqueness, inspires creativity, and encourages discourse.

Why Join Us?

At York House School, we’re fostering a learning environment where creative exploration, courageous conversation and deep intellectual engagement are equally celebrated. This bold approach requires a highly skilled, diverse and energetic team of committed faculty and staff. Please check out our Spark Strategic Plan to learn more.

If you are passionate about education, excited by the opportunity to inspire future leaders, and eager to be part of a vibrant, forward-thinking community, we would love to hear from you.

About this Role

This position serves the office of the Principal, Junior School. Reporting to the Principal of the Junior School (JK-Grade 7), this position supports the development and implementation of policies, structures, and processes that support strategic priorities for Junior School teaching and learning, BC Ministry and CAIS requirements, risk management, and professional learning. The Junior School culture is one of strong customer service to the students and parents attending the School; therefore, this position requires excellent organizational, communication, and problem-solving skills, along with the ability to work in a fast-paced office while maintaining rapport with all constituents. This position requires professionalism, discretion, discernment, flexibility, adaptability, and confidentiality, all of which are necessary for maintaining trust and building positive community relations.

Providing organizational and administrative support as follows:

• Supports the Principal of Junior School in responsibilities that include reporting, records, systems and events related to teaching and learning, BC
• Ministry of Education and CAIS, Risk Management, Professional Learning, strategic partnerships and programs
• Maintains the Principal’s files and calendar with a high level of confidentiality 
• Manages the Little School and Junior School internal and external calendars
• Prepares, reviews, and distributes correspondence, such as messages to families, teachers, and staff as directed
• Assists with editing and formatting written communication (i.e. report cards, reference letters, evaluations, etc.) 
• Assists with budget overview, including tracking and communication to Finance Department
• Supports coordination of all Little School and Junior School events (i.e. staff meetings, orientation events, guest speakers) 
• Assists with emergency procedures during events and drills, and supports editing process of the emergency procedure documents
• Coordinates and updates the Staff Handbooks and Family Handbook, and maintains the contents as changes occur
• Coordinates and updates the weekly Junior School weekly Staff Bulletin 
• Assists with staff recruitment, including interview schedules 
• Assists new faculty members with classroom requirements (custodial), furniture, IT issues, telephone, processes, keys, information as required
• Liaises with Parent Auxiliary regarding various fundraising and other initiatives as required (i.e. communications to parents, faculty, surveys, etc.)
• Assists with coordination of facility changes, including IT, furniture, space planning, moving, custodial (painting, repairs) etc. 
• May cover some duties of the Junior School Administrative Assistant when needed and daily coverage of reception for lunch breaks
• Other duties as assigned

Knowledge, Skills and Abilities:

• Strong interpersonal skills and collaborative working style
• Excellent written and oral communication skills
• Professional presentation of documents, files, office
• Previous experience working in administration in schools is an asset
• 5+ years experience in an Executive Assistant role is an asset
• Experience working with confidential materials and information
• Completion of post-secondary education require
• A high level of attention to detail along with the ability to see the “big picture”
• Intermediate to advanced skills in the Google Suite (mail, chat, docs, sheets, slides, forms)
• Experience with using graphic design skills in written communication documents is an asset 
• Friendly, approachable demeanor
• Strong organizational and time management skills, productive and efficient
• Excellent problem-solving abilities, takes initiative and is proactive 
• Flexible, ability to adapt well to change and prioritize and multi-task in a fast paced environment 
• Proven ability to exercise tact, discretion, and good judgment when dealing with confidential and sensitive matters

Staff at York House are provided with the following:

• A diverse and inclusive work environment
• Access to exceptional resources
• Competitive compensation and benefits package

Review our Career Page.

Please apply here.

This posting will remain open until the position is filled. Qualified applicants are encouraged to apply as soon as possible, as applications will be reviewed as they arrive. We thank all candidates for their interest; however, only those selected for an interview will be contacted. Compensation is based on qualifications and experience starting at $70.000.