Accounts Receivable (Continuing Contract)

At Crofton House School, we inspire girls to discover and pursue their personal excellence from the first day of Junior Kindergarten to Grade 12 and beyond. 

Bound by our belief in the power of all-girls education, Crofton House School fosters a strong sense of community among educators, staff, students and families. Here, everyone can contribute to the strength of our learning environment – including you. 

Reporting to the Controller, the Accounts Receivable position is responsible for accounts receivable processing, ensuring the School receives payments for tuition, other billings and accurately records these transactions. 

This role will primarily consist of three days per week (0.6 FTE) focused on Accounts Receivable and two days per week (0.4 FTE) providing Accounts Payable support; however, the allocation may fluctuate based on the needs of the school.

Key Accountabilities/Responsibilities:

• Process student billings for tuition, uniform shop purchases and other sundry items, including interest charges on overdue balances.
• Generate and email student statements on a monthly basis.
• Deposit cheques to bank account and record payments into the accounts receivable ledger; match and check payments received against billings.
• Responsible for student mass billings tailored to the tuition installment options offered.
• Generate monthly accounts receivable trial balance and follow up on overdue accounts.
• Respond to all parent enquiries within 2 business days, via email or by phone.
• Review new students registration documents and enter all pertinent information in Sage 300 and accounting server.
• Ensure that parents’ legal residency status is entered in Sage 300 and updated as needed.
• Reconcile total number of students in Sage 300 with Admissions department and MySchool (student database) on a monthly basis.
• Maintain and update student profile in Sage 300.
• Applying credits such as scholarships and awards to student accounts.
• Prepare and set up banking files for monthly incoming pre-authorized payments.
• Prepare supporting documentation to transfer delinquent accounts to collection agencies and provide additional information as required.
• Identify improvements or areas for increased efficiency within the accounts receivable process.
• Other duties as required.

Knowledge, Skills & Abilities:

• Patience and willingness to investigate and handle issues independently
  Strong problem solving and time management skills.
• Strong technical skills and advanced knowledge of Excel.
• Ability to build good relationships with parents and other school. departments
• Accurate data entry skills and attention to detail.
• Excellent communication and interpersonal skills.
• Ability to handle multiple priorities.
• High degree of diplomacy, discretion and confidentiality.

Qualifications & Experience:

• Proficient with Microsoft & Google Workspace
• Advanced abilities with Excel
• Knowledge of Sage 300 preferred

Employment and Application Details:

This role starts on: ASAP

Compensation: Annual salary $50,000  – $52,000

Employees of Crofton House School receive competitive compensation and generous support for professional, educational and leadership development. Please note that applicants must be able to legally work in Canada.

Apply online at www.croftonhouse.ca/careers. We thank all candidates in advance. We will, however, contact only those selected for an interview. No phone calls, please.  Please note that applicants must be able to legally work in Canada.

About Crofton House School

Crofton House School offers a girl-centred learning environment for students from Junior Kindergarten to Grade 12. Here, students are motivated to strive for their best selves, embracing academic challenge and diverse experiences, guided by staff who know them and believe in them.

Our approach supports the whole girl in her social, emotional, physical and intellectual development. Guided by the School’s values of courage, creativity and citizenship, students are able to discover and pursue their own paths, developing the confidence and capacity to thrive and positively influence the world around them.

Established in 1898, Crofton House has a long history of girl-centred education. Today, the School has over 900 students and almost 200 staff members learning, working and playing on our 10-acre campus in Vancouver.