West Point Grey Academy - Junior School Administrative Assistant

Type: Part Time, 24 Hours/Week

Start Date: January 9, 2012

 Position Summary: West Point Grey Academy is an Independent School located on Vancouver’s West side. We are currently accepting applications for the position of Administrative Assistant to support our Junior School Principal and Vice Principal. The successful candidate will be required to learn and adhere to all West Point Grey Academy policies and procedures and be able to effectively uphold those policies and procedures through the implementation of their position duties.

 Key Duties and Responsibilities:

• Contribute effectively in an environment that is conducive to learning, creativity and student development
• Maintain appropriate standards of behaviour, mutual respect, and safety during all activities
• Performs a wide range of administrative and/or clerical duties in a school office setting
• Respond to parent, student and staff requests in a timely manner
• Prepare correspondence as needed
• Maintain parent and staff databases
• Provide administrative support to Junior School Principal and Vice Principal, including managing personal calendars and scheduling meetings as needed
• Maintain School Electronic Calendar
• Perform other related duties as required

Skill and Qualification Requirements:

• Excellent oral and written communication skills
• Strong interpersonal skills with an emphasis on compassion, patience and professionalism
• Ability to multi-task effectively
• A detail-oriented individual with strong organizational and time management skills
• Ability to work within a team, with integrity, enthusiasm and initiative
• Ability to respond effectively to the most sensitive inquiries or issues in a confidential manner
• Ability to exercise judgment in answering questions and applying school policies to specific situations
• Strong computer skills that include, at a minimum, proficiency with word processing, spreadsheet software, email and experience with accessing files on a network
• Experience with database software and web-based customer management tools an asset
• Ability and willingness to learn new software where experience does not currently exist
• High school diploma or equivalent
• One to three years of knowledge of general office practices and procedures experience, preferably in a public or independent school setting, performing a variety of tasks

 Applications must be received by Monday, January 16, and should be addressed to:

Ms. Ciara Corcoran, Junior School Principal

West Point Grey Academy

4125 West 8th Avenue

Vancouver, BC V6R 4P9

Or submit via email to ccorcoran@wpga.ca, Junior School Principal