Payroll & Benefits Officer

801 Bank Street, Victoria, BC
March 23, 2018

Each child holds our attention at Glenlyon Norfolk School (GNS), an independent day school that is a caring, and thriving community. As one of only fourteen IB World Continuum schools in Canada offering three International Baccalaureate programs, GNS is proud of its unique 'IB Advantage': a 21st-Century education which educates the whole child and creates global thinkers.  We have an exciting one-year appointment and are currently seeking qualified applicants for the following opportunity:
Payroll & Benefits Officer
Temporary, one-year contract
Start: June 2018 – July 2019
Position Overview:
Under the direction of the Director of Finance, the Payroll & Benefits Officer provides accounting, payroll and benefit administration, and financial services to meet the goals and objectives of the Finance Department. The position maintains the integrity of accounting records, and while exercising professional judgment, applies Generally Accepted Accounting Principles (GAAP), School policies, procedures and guidelines for a variety of financial and accounting transactions. Demonstrating initiative and pride in performance, the Payroll & Benefits Officer contributes positively to a respectful and productive work environment, and facilitates strong professional relationships with colleagues and external partners. 
Payroll and Benefits
• Compiles and processes payroll data for all hourly and salaried employees, honorariums and other payments, adhering to payroll legislation, CRA guidelines and GNS policy.
• Records, processes and reconciles a variety of transactions such as donations, reimbursements, loan payments etc.
• Prepares and processes all payroll journal entries, adjustments and/or corrections and posts to Financial Edge.
• Monitors, tracks and processes employee absences and leave plans; processes entitlements, year-end accruals, annual carry over and top-up plans.
• Manages all aspects of group administration for BC Health and GNS benefit plans; processes and reconciles all employee changes and plan updates, and processes invoices. 
• Prepares all payroll related reports, Records of Employment, T4’s etc.
• Educates staff and answers queries pertaining to payroll, benefits and associated procedures.
• Administers WorkSafe claims; prepares and submits quarterly reports and year-end assessments.
• Maintains and manages the master CRC list for all non-teaching staff, volunteers and homestay families.
• Remits annual certificate fees and certificate data to the Ministry of Education on an annual basis.
• Provides teacher verifications when requested by other schools.
• Other duties as required.
Accounting Tasks
• Works in close cooperation with other members of the Finance team to ensure accurate processing and reporting for student billing and other accounting relating processes.
• Issues and distributes purchase orders to staff; tracks and maintains accurate records.
• Creates and enters adjustment entries in accounting records as identified through account analysis and contact with other department personnel.
• Prepares and files remittances for GST and PST.
• Promptly responds to a variety of information requests relating to accounts, balances, reports, transactions, payment dates, etc.
• Prepares working papers and reports for year-end processing and audit requirements.
• Processes monthly VISA transactions and prepares 3rd party billing where applicable; ensures receipts are in order and follows appropriate policies and procedures.
• Processes and verifies the school’s cell phone and transportation invoices.
• Manages the Monk Office account and orders new supplies as needed.
• Maintains complete and accurate financial records.
• Certification in accounting or payroll, or an equivalent combination of education and experience.
• Three (3) years experience directly related to administering and managing full cycle payroll.
• Three (3) years of experience in a computerized accounting environment.
• Three (3) years experience administering a benefit plan.
• Account Payable experience is desirable and Financial Edge familiarity would be an asset.
Knowledge and Skills:
• Comprehensive working knowledge of financial accounting and information systems, payroll and benefits administration, business management theories and practices.
• Strong knowledge of current Canadian payroll legislation, employment standards and taxation regulations.
• Excellent communication and interpersonal skills and the ability to develop and maintain strong relationships with internal and external partners.
• Excellent attention to detail and high personal standards for work quality.
• Demonstrated ability to work under pressure and meet multiple, shifting deadlines.
• Ability to process large volumes of work accurately and in an organized manner.
• Ability to relate well and work effectively with staff, students and the public in a tactful, courteous, and diplomatic manner.
• Ability to use a variety of software including MS Office, with advanced knowledge of Excel.
Glenlyon Norfolk School offers a comprehensive total compensation package and the opportunity to work with an exceptional community of professionals.  Interested candidates should submit a resume and cover letter indicating personal strengths and accomplishments by April 27, 2018 by visiting the following link:
We thank all applicants for their interest, however, only those selected for an interview will be contacted.