Executive Assistant to Head of School

St Michaels University School
Victoria, British Columbia
March 15, 2019
Mar 15 2019
As Soon As Possible
Full Time

Executive Assistant to Head of School
Regular full-time position beginning April 2019.
The Executive Assistant supports the Head of School at SMUS, mirroring the Head’s principles of good practice. Embodying the School’s core values, the Executive Assistant fosters positive and professional partnerships between staff and faculty, and provides a sense of stability in an ever-changing environment. This dynamic role will support the Head’s daily operation of the school, short and long-term goals, and ongoing projects. This role operates year round.
Key Responsibilities
Maintain day to day and long-term schedules for the Head of School
Manage correspondence (including transcribing dictation)
Supervise and manage Reception staff
Liaise with School community as first point of contact for Head’s office
Liaise with Board of Governors, and Senior Leadership Team
Manage office when Head of School is away on business
Maintain accessibility and approachability with professionalism
Qualifications & Skills
Completion of post-secondary education in Office Management, Business Administration or other relevant discipline
4 - 6 years’ experience in an Executive Assistant capacity preferred, ideally in an independent school environment
Energetic, outgoing, independent worker with highly developed emotional intelligence
Strong communication, interpersonal and relationship building skills with a genuine interest in people and a good sense of humour
Excellent organizational and time management skills, capable of managing changing priorities while maintaining a high level of service
Ability to maintain confidentiality when handling sensitive information
Proficiency with commonly used computer software such as MS Office required
Criminal Record Check
The successful candidate must pass and maintain a clear criminal record check for the purposes of working with children.
Application Details
Applicants are requested to supply a resumé and cover letter outlining the candidate’s particular strengths, and how the candidate is well-suited to working in a rich academic environment.
Please respond on or prior to Wednesday, April 3, 2019 to:
Jennifer Kayal
Human Resources Administrator
St. Michaels University School
3400 Richmond Road
Victoria, BC V8P 4P5