Advancement Assistant

Southridge School
South Surrey
December 4, 2018
Dec 4 2018
As Soon As Possible
Part Time

Southridge is a co-ed, independent day school located in South Surrey, BC with 688 students enrolled in Kindergarten through Grade 12. Our mission is to develop well-rounded students with the love of learning, integrity, character and confidence to realize their full potential and make a difference in the world.

Southridge has affectionally been described as ‘a lighthearted place of serious purpose’ and we want you to know…it’s true! If you’re interested in working in an energizing environment with a team of dedicated professionals who like to work hard and have fun, please keep reading…

We are currently inviting applications for the part-time position of Advancement Assistant.

Reporting directly to the Director of Advancement, this position provides comprehensive administrative support for the Advancement Office, including gift processing and data entry, donor stewardship and recognition, volunteer program support, fundraising and community event support, and summer camp administrative support.

Duties and Responsibilities:

• Processes all donations, sponsorship payments, and fundraising event ticket sales, ensuring that each is appropriately and promptly received, recorded and receipted.
• Consolidates financial transactions with the Finance Office, ensuring that donations and receipts are reconciled on a monthly basis.
• Processes donor thank-you letters and assists with the delivery of a comprehensive donor and volunteer recognition program.
• Maintains Raiser’s Edge database to ensure all parent, donor, and alumni information is accurate.
• Creates and revises policy and procedure manuals for database management.
• Assists staff in running reports to obtain information to support advancement activities.
• Provides the Director of Advancement with statistical reports as necessary.
• Provides administrative support for fundraising events by setting up and maintaining event database, assisting with cataloguing and packaging auction items, managing guest registration, and providing on-site assistance with guest check-out.
• Supports the Events Manager and the Parent Volunteer Committee by providing administrative support for a robust parent volunteer program.
• Generates volunteer lists as needed and captures important information regarding volunteers.
• Liaises with the volunteer management software provider for setup, maintenance, and troubleshooting. 
• Provides administrative support for the Summer at Southridge day camps program including handling summer camp inquiries, processing payments and refunds, managing camp wait lists, and assisting with teacher contracts. 
• Provides administrative support for such events as new parent breakfasts, new parent night and other community events.
• Provides administrative support and mail list preparation for the school’s annual report, annual magazine, and other publications.

• Advanced knowledge of Microsoft Office applications, including Word and Excel
• Tech savvy and a quick learner – experience using Raiser’s Edge and Auction Maestro would be beneficial
• Meticulous attention to detail and outstanding organizational skills
• A strong writer and communicator
• Exceptional interpersonal skills with the ability to work effectively and collaboratively with anyone
• Dependable and hard-working - someone who does what it takes to get the job done
• Sense of humor and positive attitude
• High degree of tact, diplomacy and professionalism
• Experience working with and supporting volunteers
• Demonstrated analytical ability and thorough knowledge of both the development process and database systems
• Ability to multi-task, work in a fast-paced office, and work with multiple priorities and deadlines with accuracy
• Exceptional customer service skills, including patience, attentiveness, empathy, and adaptability
Southridge offers a competitive salary and benefits package.  Preferred candidates will be required to complete a satisfactory Criminal Records Check.
To apply for this position, please visit our 'How to Apply' page for step-by-step instructions on submitting an application through our online system. The closing date for this posting is December 18, 2018.
To learn more about our school, explore our website:
We thank all applicants for their interest. Only those under consideration will be contacted.