Director of Finance and Operations

Stratford Hall
Vancouver
September 11, 2019
Sep 11 2019
As Soon As Possible
Full Time

 


Stratford Hall, an independent, K-12 IB World School, invites applications from individuals who wish to join our dynamic team. Located in Vancouver, BC, the School is home to 530 students and a faculty and staff of over 85 teachers and support staff. Our graduates attend the top post-secondary schools in Canada, the U.S. and abroad. Stratford Hall was the first IB continuum school in BC and has a rich tradition of educational excellence in the Primary Years, Middle Years and Diploma Programmes.

The Director of Finance and Operations will assume a great deal of responsibility and be able to utilize creative options in meeting challenges. Candidates should enjoy being in an environment that is focused on children and learning, and one in which the client base (the parents) is very supportive. Candidates should also be excited to work in a growing institution and be able to participate significantly to the ongoing growth and development of the school.

 

Scope of the Position
The successful candidate will be part of the Senior Leadership Team.  The position reports to the Head of School, and through the head, is accountable to the Board of Governors and Foundation Board. The Director of Finance and Operations is responsible for finance, accounting, budget preparation and control, purchasing, facilities and transportation.   As a leader, the Director of Finance and Operations will innovate and inspire.

 

Qualifications and Experience
• At least 5 years’ experience as a qualified CPA/(CA,CMA,CGA) in a senior financial leadership role
• At least 5 years’ experience managing staff
• Experience in financial and operational roles, preferably with some experience in not-for-profit institutions
• Conversant with tax issues, ideally as they relate to not-for-profit societies

 

Skills and Attributes
• Self-motivated, self-directed and disposed to taking initiative
• Strong management and leadership skills
• Strong interpersonal skills including relationship building
• Proven organizational and administrative skills
• Ability to think creatively in all aspects of the role
• Ability to direct and manage various trades and service providers
• Ability to work collaboratively with the Senior Leadership Team and Governors
• Basic knowledge of permitting requirements for building improvements would be an asset
• Basic knowledge of mechanical systems and cconstruction processes would be an asset

 

Job Duties

General
• Work with the other senior managers and the Head of School in the effective management and organization of the school
• Supervise and direct managers, staff and all other non-teaching support staff employed in the business and operational activities of the school
• Develop and implement, in conjunction with the Board the overall administrative and financial policies, goals, and objectives of the school
• Work cooperatively with the Board of Governors and Foundation Board
• Attend  school, Board, and Board sub-committee meetings, including the Audit and Finance Committee meetings, as well as public meetings concerning the school
• Prepare and execute contracts, loans or agreements and arrange for the safe keeping of all official records and documents
• Act as a signing authority of the school
Business Management
• Organize and manage all business affairs of the school in accordance with the law and school policy
• Establish and maintain proper and adequate records and accounting procedures for all financial transactions
• Prepare reports, including recommendations on policies and procedures with regard to budget preparation and control, inventory management, financial management, purchasing, accounting, insurance, student transportation, building and grounds maintenance and other similar administrative and financial matters
• Plan, advise and recommend on all aspects of business administration and on any matters likely to affect present or future responsibilities of the school or of its employees
• Train and supervise all business and operations staff and allocate their duties for the most efficient operations of the school
• Confer frequently and freely with the Head of School and management team on all matters of concern regarding the school’s business and operational affairs
Strategic Planning
• Assist the Head of School and Foundation Board in long-term planning
• Establish 5-year financial projections
• Determine effective organizational structures to accomplish financial and operational tasks
Financial planning
• Assist the Head of School in long-term planning and financial projections
• Manage preparation of annual school budget
• Establish annual fee structures to present for Board approval
• Prepare financial projections for future projects
• Research appropriate funding sources
• Liaise with Stratford Hall Foundation and provide financial recommendations
Financial management
• Manage cash, including the timing of disbursements and investment of surplus balances
• Provide timely reporting to management on the school budget
• Direct business office functions including accounting, payroll, purchasing, billing, receivables, payables, GST rebates, charitable donation receipts
• Manage restricted funds
• Manage equipment leases
• Monitor bank covenants
• Identify and explore cost savings measures
• Manage and safeguard assets
Financial reporting
• Prepare quarterly financial statements for the Board of Governors and Bank
• Review quarterly financial statements with the Audit and Finance Committee of the Board of Governors
• Direct participation in benchmark reporting with appropriate school associations
Facilities
• Work with the Facilities Manager to vet contractors and maintain contracts for facilities maintenance,       improvements and new construction e.g. custodial, mechanical systems, electrical systems, fire systems, security,   elevators, landscaping, waste removal, recycling, and general construction
• Supervise Facilities Manager
• Ensure effective use of technology with respect to data management and accounting
Transportation
• Oversee the scheduling and ongoing maintenance of the buses currently owned by the school
• Oversee semi-annual certification of the school buses and annual insurance
• Manage the school bus program with an outside service provider
• Ensure the board approved transportation policy is adhered to
Risk management
• Ensure that the school’s facilities insurance is appropriate for the needs of the school
• Create and maintain policies and procedures that minimize exposure to risk
• Record and act on any safety issues brought up by staff
Contract management
• Manage all contracts including IT, communications, facilities maintenance, construction, equipment leases, insurance, business office software, transportation, food services, audit, payroll and benefits, property management, security, etc.

 

Reporting Relationships
The Director of Finance and Operations will report directly to the Head of School, and through the head, is accountable to the Board of Governors. The Head of School, with input from the Audit and Finance Committee, will evaluate the Director of Finance and Operations on an annual basis. The appointment of the Director of Finance and Operations is the responsibility of the Head of School and the Chair of the Audit and Finance Committee.


Terms of Employment:
Salary will be determined by the Head of School and will be commensurate with experience, skills and attributes.