Administrative Assistant, Student Life & Ivy Compass, Senior School

July 10, 2019
Jul 10 2019
As Soon As Possible

Administrative Assistant, Student Life & Ivy Compass, Senior School
At Crofton House School, we inspire girls to discover and pursue their personal excellence from the first day of junior kindergarten to grade 12 and beyond.
Bound by our belief in the power of all-girls education, Crofton House School fosters a strong sense of community among educators, staff, students and families. Here, everyone can contribute to the strength of our learning environment – including you.
Crofton House School is welcoming applications for a Senior School, Administrative Assistant. Reporting to the Assistant Directors who oversee Student Life and the Ivy Compass Program, this Administrative Assistant, supports the elements of a school that pertain to the student experience beyond the classroom. You would join a supportive and engaged team of four other Administrative Assistants who support the Senior School’s administration to develop a vibrant and cohesive school experience for students, staff and parents. Your day would be anything but dull. Immersed in the life of the Senior School, you will experience the energy of this positive community, interact throughout the day with students, teachers and parents, and have autonomy to manage your own portfolio. Your ideas will be welcomed.

  • Provide operational support to two Senior School administrators, Assistant Director, Student Life and Assistant Director, Ivy Compass, in the planning, communication and documentation of all elements related to student-based events and activities such as:
  • Student orientation and opening week activities
  • Special assemblies such as Remembrance Day, Graduation, Awards Assembly
  • Student Leadership including elections and orientation of new leaders
  • Global Trips including oversight of documentation and communication
  • The Student Exchange Program including preparation of CHS students to travel and welcoming of exchange students to CHS
  • Ivy Compass Days and Ivy related programs such as the Citizenship Ceremony
  • Be a knowledgeable ambassador for student-focused programs
  • Act as an accessible and receptive point of contact for students, teachers and parents for all aspects of the co-curricular and Ivy Compass programs
  • Demonstrate proactive communication
  • Maintain all documentation for student-related programs
  • Prepare daily announcements for the community
  • Be proactive and prepared to contribute to a weekly ‘management’ meeting, the goal of which is to bring together all aspects of Senior School operations

*This list is an overview and not intended to be exhaustive
Knowledge, Skill, Ability, Experience, Attitude

  • A vision for the impact that an effective administrative assistant can have on a school culture through supporting programs that are focused on student experiences, student voice and student leadership
  • A desire to be part of a team whose roles are integral to the smooth operation of the Senior School and who, as a group, have autonomy over their individual and collective roles
  • A genuine interest in spending your day with students, Grades 8 to 12
  • Well-developed interpersonal skills evident in face-to-face, telephone and electronic communication
  • Strong organizational skills that are demonstrated through pro-active planning, excellent documentation and clear communication
  • An ability and the skill necessary to manage complex projects
  • An understanding of risk management and mitigation strategies related to student health and safety
  • An ability to discern which decisions require consultation and which can be decided upon independently
  • A self-starter; willing to take the initiative to develop and/or improve activities and events
  • An ability to work independently
  • Effective oral and written communication skills
  • An understanding of school routines, events and operations, an asset
  • Experience using Google Suite applications is preferred
  • Up-to-date First Aid certification

Employment and Application Details:
This contract begins on August 20 in preparation for the school year.
Employees of Crofton House School receive competitive compensation, including participation in Crofton House Pension Plan (RRSP), an Employee Assistance Plan and ‘Wellness Program’. Please note that applicants must be able to legally work in Canada.
Apply online at by July 26, 2019. We will review applications as soon as they are submitted.
We thank all candidates in advance. We will, however, contact only those selected for an interview. No phone calls, please.
About Crofton House School
Crofton House School is a university preparatory day school for girls from junior kindergarten to grade 12. Set on a beautiful ten-acre campus in Vancouver, we offer an inclusive, supportive community of dedicated teachers, involved parents, and enthusiastic students. Collaborative, student-centred, inquiry-based education and world-class facilities create a unique learning environment where each girl can reach her full potential.